Pleasant Hills Garden Club, Pittsburgh, PA
BY-LAWS and PAST PRESIDENTS
ARTICLE I Amended December, 2021
NAME AND PURPOSE
Section I - The name of this group shall be Pleasant Hills Garden Club.
Section 2 - The purpose of this Club shall be to create interest in and to promote the knowledge of horticulture and flower design, to assist in the development of civic beauty, and to aid in local and national programs of conservation.
MEMBERSHIP AND REINSTATEMENTS
Section 1 - Any resident of Pleasant Hills or its surrounding communities who is willing to help promote the objectives of this club shall be eligible for membership regardless of gender, age, race, ethnicity, or religious affiliation.
Section 2. - A member (sponsor) who recruits a new member will guide and help the new member learn about the club. A new member who does not have a sponsor will be welcomed and assisted by the Membership Chair and by all members.
Section 3 – A former member in good standing may be reinstated to active membership by written request to the Membership Chair.
Section 1 - The annual dues shall be approved by the Executive Board upon recommendation of the Finance Committee. The dues are payable at the October meeting. The dues shall include individual membership in the Garden Club Federation of Pennsylvania and the District.
Section 2 - Pro-rating of dues:
November 1 - May 31 (7 months) = full dues
June 1 - October 31 (5 months) = 1/2 dues.
Section 3 - Any member who has not paid dues by the November meeting shall be considered delinquent. Members in arrears shall be so notified.
Section 4 - New members and reinstated members shall pay membership dues when accepted to membership.
OFFICERS AND THEIR DUTIES
Section I - The Officers of the Club shall be: President, Vice-President, Recording Secretary, Corresponding Secretary, Treasurer, and two Directors.
Section 2 - The President shall preside at all meetings of the Club and the Executive Board, have general supervision of the work of the Club, appoint all committee Chairmen, and be a member of all committees (except the Nominating Committee).
Section 3 - The Vice-President shall have been a member of the Club for at least one year and shall succeed to the presidency the following year. In the absence of the President, The Vice-President shall perform the duties of the President. The Vice-President is also a standing member on the Awards Committee and the Finance Committee.
Section 4 - The Recording Secretary shall keep the minutes of all Executive Board and Club meetings, have custody of all papers pertaining to the transactions of the Club, and file all annual reports.
Section 5 - The Corresponding Secretary shall be responsible for all Club correspondence, send cards to members who are ill or hospitalized, and in case of a death in the family. In addition, the Corresponding Secretary, following the November meeting and after receiving the names of delinquent members from the Treasurer, shall notify delinquent members of being dropped from the Club if dues are not paid to the Treasurer by the end of November.
Section 6 - The Treasurer shall have been a member of the Club for at least 1 year, be custodian of the Club's funds, and shall disburse them according to the budget or upon approval of the club for non-budgeted funds. The Treasurer and one Officer will be signers on the Club’s accounts. The signers on the Let Freedom Ring Account shall be the Treasurer and the Chair of Civic Improvement. The Treasurer collects all dues and receives all monies. The Treasurer will pay dues to the Garden Club Federation of Pennsylvania and the District, and shall be responsible for compiling all financial information required by the State and mailing it to the State Chair.
The Treasurer’s duties also include presenting a monthly report to the Club and to the President. The Treasurer shall present an annual report in writing to the President, and a copy of this report shall be distributed to club members. The Treasurer will notify the Membership Chairman and Corresponding Secretary of the members who have not paid their dues after the November meeting so those members may be contacted.
Section 7 - The Directors, one of whom shall be the retiring President, shall serve in an advisory capacity to the Executive Board.
THE EXECUTIVE BOARD
Section 1 - The Executive Board shall be composed of the Officers of the Club, the Chairmen of committees and representatives appointed by the President. It will transact routine business and have general supervision over the affairs of the Club. It shall approve work to be done by the various committees. It shall recommend the disbursement of surplus funds at the close of the year and such other matters as appropriate. Recommendations from the Executive Board shall be presented to the Club membership at a regular meeting for vote of approval.
Section 2 - The Executive Board shall fill all vacancies in office except that of the President, to which the Vice-President shall succeed automatically. The Vice-President vacancy shall be referred to the past Nominating Committee.
Section 3 - The meetings of the Executive Board shall be held at the call of the President.
Section 1 - The Nominating Committee shall consist of three (3) members appointed by the President. The Chair shall be a past president, the second member shall be a member of the current Executive Board, and the third a member of at least two years standing who is not serving on the current Board.
Section 2 - The election of officers shall be held at the October meeting.
Section 3 - At the October meeting, the Nominating Committee shall present the name of a least one candidate for each of the following offices: Vice-President, Recording Secretary, Corresponding Secretary, Treasurer, and one Director. Nominations may be received from the floor and election by show of hands shall follow. New officers shall assume their duties at the January meeting.
Section 4 - When the name of only one candidate for each office is presented, the president shall declare the candidates elected by acclamation.
MEETINGS AND REPORTS
Section I - The regular meeting of the Club shall be held the second Monday of each month at 1:00 P.M. unless otherwise ordered by the Club. Social time is from 12:30-1:00 unless otherwise indicated.
Section 2 - The annual reports of committee Chairmen shall be presented as requested.
STANDING COMMITTEES AND REPRESENTATIVES
Section 1 - The President shall appoint a Chair for each of the following standing committees: Awards, Civic Improvement, Display, Finance and Gifts, Flower Show, Horticulture, Hospitality, Membership, Nominating, Programs, Publicity/Social Media/News-letter, Ways and Means, and Yearbook.
The President shall also appoint a Parliamentarian, and a representative to The Pleasant Hills Arboretum Board.
Section 2 - The President may appoint other Chairmen as deemed necessary for special purposes.
DUTIES OF COMMITTEES
Section 1 – Awards. The Awards Committee shall consist of a Chair, the President and Vice-President. The committee shall be familiar with the District, State, and National Awards available to Clubs and their members. Consideration for these awards to individuals in the Club shall be based on the merits of the individuals, without any bias.
Section 2 – Civic Improvement. The Civic Improvement Committee shall consist of the Chair and at least two (2) members who will be responsible for the upkeep of the plantings in the community, which have been undertaken by the Club for the beautification of Pleasant Hills. All new members shall serve on this committee (or one sub-committee) during their first year as members.
Civic Improvement Sub-Committees:
a. Arboretum - The Club representative for the Pleasant Hills Arboretum Board shall represent the Club at meetings of the Arboretum Board and shall report monthly to the Club on matters of interest relative to the Club's support of it.
b. Garden of Distinction – Members shall consist of one (1) Chair and at least one (1) member. The Chair will award a maximum of 2 Garden of Distinction Awards per month in months that the Chair sees fit. A committee member will place the banner in the winner’s yard and then remove the banner after two weeks of display.
c. Let Freedom Ring Garden – Members consist of one (1) Chair and at least two (2) members. The LFRG committee maintains the garden at Bill Green’s Shopping Center. The Club’s Brick Program is located within the garden.
1. The Brick Program, consisting of one (1) Chair, maintains a log of requests for bricks and orders the engraving from the supplier. Once the bricks are engraved, the
Chair notifies the buyer when the brick(s) are done. The Chair gives the checks for the bricks to the Club's Treasurer.
d. Library – Members consist of one (1) Chair and at least two (2) members. The committee maintains the flora around the Pleasant Hills Library.
Section 3 – Display. The Display Committee shall consist of a Chair and at least two (2) members. It shall plan and have charge of the monthly design schedule and shall have charge of the table designs for any club luncheon.
Section 4 – Finance and Gifts. The Finance and Gifts Committee shall consist of the Chair, the Treasurer, the Chair of Ways and Means, and the Vice-President. It shall prepare and have supervision of the budget for the Club's fiscal year. It shall prepare a budget comparison report at the end of each fiscal year, including a summary of the disbursements of the funds for that fiscal year. The Treasurer and one Executive Board member are signers on the club’s bank accounts.
Section 5 – Flower Show. The Flower Show Committee shall consist of a Chair and all members. The Flower Show Committee shall plan and supervise the Club's Flower Show
Section 6 – Horticulture. The Horticulture Committee shall consist of the Chair and at least three (3) members. It shall plan and have charge of the monthly display of horticulture specimens.
Section 7 – Hospitality. The Hospitality committee shall consist of the Chair and at least two (2) members. It will assign hostesses for each meeting and appoint a Host Chair to be in charge of refreshments for each meeting.
Section 8 – Membership. The Membership Committee shall consist of a Chair and two (2) members. It shall be in charge of introducing new members to the Club after they have been accepted to active membership. It shall be responsible for explaining requirements to new members. All members are to assist and welcome new members.
The Membership Committee is responsible for making and keeping nametags for members.
The Membership Committee is to complete forms for National concerning members who have lapsed, rejoined, are new, or who have died.
a. Telephone. The Telephone Committee shall consist of the Chair and at least one (1) member. It shall contact members as requested for special activities or information at the discretion of the president.
Section 9 -Programs. The Program Committee shall consist of a Chair and at least two (2) members. The Program Committee is responsible for acquiring and scheduling programs / presenters / workshops / activities for the year, confirming the activity prior to the month of presentation, and making sure space and equipment is available and in working condition.
Section 10 – Publicity/Social Media/Newsletter. The Publicity/Social Media/Newsletter Committee shall consist of the Chair and three (3) other members. It shall send publicity notices of the Club's regular and special activities to the news media and shall keep a record of the publicity for the year. There will be a member to maintain the club’s web site and its social media site (e.g., Facebook, Twitter, or other social sites deemed appropriate by the committee).
Section 11 – Ways and Means. The Ways and Means Committee shall consist of a Chair and at least three (3) members. It shall plan ways and means activities for the Club year with the approval of the Executive Board. This committee is in charge of the Plant Sale.
Section 12 – Yearbook. The Yearbook Committee shall consist of a Chair and at least two (2) members who prepare the annual yearbook to be given to each member at the January meeting.
Esther Green 1940-41
Peg McCollum 1942
Fran Baker 1943
Grace Davey 1944
Peg Frable 1945
Gladys Hottell 1946
Sue Ryerson 1947
Bo Noble 1948
Helen Walk 1949
Jean Irwin 1950
Betty Forstall 1951
Hanne Dowd 1952
Martha Loach 1954
Virginia Griner 1956
Helen Jones 1957
Dorothy Terrell 1958
Barbara Dudderar 1959
Shirley Langley 1960
Helen Whiston 1961
Betty Forstall 1962
Ruth Johnson 1963
Erma Breisch 1964
Ruth Eckel 1965
Norma Beinlich 1966
Mary Olsen 1967
Jane Swanson 1968
Adele Kindschi 1969
Ginnie Elswick 1970
Maggie McGilln 1971
Norma Wright 1972
Dolores Betler 1973
Ann Hite 1974
Dorothy Whitman 1975
Janet Cox 1976
Corrine Lockard 1977
Fay Lilly 1978
Becky Peterson 1979
Robbie Meyers 1980
Nancy Alderson 1981
Marlene Albrecht 1982
Jane Kueser 1983
Marilyn Walk 1984
Shirlie Wylie 1985
Billie McCormick 1986
Jo Consoli 1987
Mary Moore 1988
Mary Mewha 1989
Phyllis Towner 1990
Sue Miller 1991
Barbara Carnes 1992
Gwen Mitchell 1993
Mary Moore 1994
Sue Miller 1995
Greta McCrea 1996/97
Becky Peterson 1998
Mary Finley 1999
Mary Dales 2000
Gloria Lepiane 2001/02
Anne Gentry 2003
Melissa Watsek 2004
Charlene Bowyer 2005/06
Jan Nevling 2007
Charlene Bowyer 2008
Barbara Nero 2009
Gloria Lepiane 2010
Kay Ball 2011
Anne Hutchinson 2012
Lisa Surbaugh 2013
Sue Wright 2014
Charlene Bowyer 2015/16
Jan Nevling 2017/18
Helen Galluppi 2019/20
Louise Humphreys 2021/22